Policies & Procedures

At Robin Hill, we have a number of policies and procedures. We have a policy of the month which is displayed for Parents/Carers and our staff to make comments and suggestions. These are taken in to account when the Nursery Manager reviews each policy. Please take a look at this month's 'Policy of the Month' and give us your feedback via email. 








At Robin Hill Nursery we use a secure online system called Tapestry to record and store all observations and assessments relating to each child. This is a safe and secure system which enables parents and carers to access their child’s learning journey at any time. We encourage our families to be as involved in the process as possible, not only by reading and commenting on the observations we have made but by adding photographs and observations of their own, helping us to create a fully holistic view of the child whilst strengthening our partnerships with parents.


Safety/Internet access


As part of our commitment to safeguard our children, all learning journeys are password protected so that parents and carers can only access the account of their child. Parents may choose to share learning journeys with family members and friends by adding them to join the system. Other than these, only the child’s key person and nursery manager have access to the journal.

Our Staff use tablets to take the photographs and videos for observations that will be uploaded to the journal. We request permission to take photographs from parents prior to starting with us.


  • Staff are not, in any circumstance permitted to take the tablets home.
  • Staff are not permitted to use any other form of electronic device to take photos or videos of the children. Only the nursery tablets and camera will be used.
  • Staff are not permitted to use the internet on the tablets. The server is monitored and disciplinary action will be taken if the tablets are misused.
  • All members of staff must sign a declaration agreeing to using the tablets and Tapestry account accordingly.
  • The tablets must be stored in a locked cupboard or in the locked office over night.
  • When a child leaves the setting, the manager will transfer their learning journey on to a disc for the parents to keep. The child’s online journal will then be deleted.
  • Parents must sign a declaration to agree not to share any photos from their child’s learning journal on any forms of social media sites. This will be taken very seriously and may lead to their account being closed.
  • The management team oversee all observations and authorise these before publishing online.


Robin Hill Nursery is committed to maintaining the confidentiality and security of your personal information.  We are registered under the Data Protection Act 1998 to hold personal data.

The Data Protection Act registration number for Robin Hill is Z 1326162


Sharing with children


Staff will share the photos they take with the children as they are taken and will record any comments made by the child on the Tapestry site either under the photo or within the observation. We will encourage parents and carers to share the journals at home with their child. Within the setting, we will continue to use cameras to take photos of special events and activities which will then turn in to photo books for the children to look through in the setting. This enables children to develop their sense of belonging and share experiences with their peers.



Parents without internet access


Parents without internet access will be able to come in to the setting to look at their child’s learning journey at any time. We will print off information for parents each term.


Breach of this policy


Breaches of this policy by staff members will be taken very seriously and disciplinary action will ensue. A separate code of conduct is set out in the settings ‘Capability, disciplinary and grievance policy’.


Breaches of this policy by Parents/Carers will result in their Tapestry account being frozen or permanently closed.



Please read this policy in conjunction with the following;


Data Protection

Safeguarding Policy

Safeguarding Procedures

Capability, disciplinary and grievance policy





Reviewed/Updated: 18/08/2015







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