Policies & Procedures

At Robin Hill, we have a number of policies and procedures. We have a policy of the month which is displayed for Parents/Carers and our staff to make comments and suggestions. These are taken in to account when the Nursery Manager reviews each policy. Please take a look at this month's 'Policy of the Month' and give us your feedback via email. 






The following procedures should be followed during periods of hot weather and is particularly important if an Amber or Red Level Heat wave alert is announced.  In the event of such an alert, local authorities will advise Robin Hill Nursery.


  • On very hot days (i.e. where temperatures are in excess of 30°C); children will be discouraged to take part in vigorous physical activity.
  • Children playing outdoors will be encouraged to stay in the shade as much as possible.
  • Children will be provided with plenty of cool water* and encouraged to drink more than usual when conditions are hot.

*The temperature of water supplied from the cold tap is adequate for this purpose.

  • Parents/Carers should provide loose, light-coloured clothing to help children keep cool and hats with wide brims should be provided to avoid sunburn.* 

*The nursery has spare hats should children forget to bring theirs.

  • Parents must provide suncream to protect their child’s/children’s skin and preferably apply it at home before their child attends the setting.  Throughout the child’s session, practitioners will top up their sun cream, recording when they have done so.


Measures are in place to avoid areas within the setting becoming unnecessarily hot, they are as follows:

  • Windows and other ventilation openings will be opened during the cool of early morning to allow stored heat to escape from the building.
  • Windows and other ventilation openings will not be closed, but their openings reduced when the outdoor air becomes warmer than the air indoors. This will help keep rooms cool whilst allowing adequate ventilation.
  • The use of electric lighting will be kept to a minimum during heatwaves.
  • All electrical equipment, including computers, monitors and printers will be switched off when not in use to prevent additional heat being generated.
  • Fans are available at all times.

How we maintain children’s health during hot weather conditions:

  • Encourage children to eat normally.
  • Encourage children to drink plenty of cool water on hot days.
  • By using oscillating mechanical fans to increase air movement where necessary.

Children who are likely to be most affected by high temperatures?

Children’s susceptibility to high temperatures varies; those who are overweight or who are taking medication may be at increased risk of adverse effects. Children under four years of age are also at increased risk.

Some children with disabilities or complex health needs may be more susceptible to temperature extremes. Practitioners and parents will liaise and work together in order to access the risks and how to manage them.

Signs/symptoms of heat stress, heat exhaustion and heatstroke

Heat stress:

Children suffering from heat stress will show general signs of discomfort (including those listed below for heat exhaustion). These signs will worsen with physical activity or if left untreated and can lead to heat exhaustion or heat stroke.

Heat exhaustion:

Signs of heat exhaustion include the following.

  • Irritability
  • Fatigue
  • Dizziness
  • Headache
  • Nausea
  • Hot, red and dry skin.


Sweating is an essential means of cooling and once this stops a child is at serious risk of developing heatstroke. Heatstroke can develop if heat exhaustion or heat stress is left untreated, but it can also occur suddenly and without warning.

The following steps to reduce body temperature will be taken at once:

  • The child will be moved to a cooler room or area.
  • Practitioners will sponge the child with cool, (not cold) water and, if necessary, place cold packs around the neck and in the armpits.
  • The child will be placed near a fan.

If a child shows signs of confusion, the steps above will be followed. If a child loses consciousness, the child will be placed in the recovery position and the steps above will be followed.

In both cases, practitioners will seek medical advice/call an ambulance.

Our staff members are also advised to follow these recommendations. Medical advice would be sought if any staff member, parent or visitor to the setting became unwell. 








Reviewed/Updated: 26/05/2015


Newsletter - December 2014

(Christmas show and parties, Dates for diaries and new staff!)

Newsletter - November 2014

(New toy library, French lessons and brilliant quotes!)

Newsletter - October 2014

(this month's issue covers recent celebrations and important dates for your diaries!)Read More

Newsletter - May 2014

(this month's issue covers Child Collection, EYEE Funded Sessions, Warmer Weather, Our Mud Kitchen and much more)....Read More